3 Reasons to Use Remote Document Storage Facilities
If your firm has to keep paperwork documenting its activity over a number of years for legal reasons, it is well worth thinking about sending older documents that are rarely accessed to a remote storage facility. There are several good reasons for doing so, 3 of the most important of which I have listed below for your consideration.
- More space in your offices – the cost of renting commercial properties is rocketing in many parts of Australia, especially in large cities, so the less room that is taken up with filing cabinets the better. Whilst you may be required by law to keep financial records and certain other documents for a minimum of 5 years, there is no reason why you have to keep them at your corporate headquarters unless you need access to them on a daily basis.
- Security – most companies that specialise in storing documents and other items for private and commercial customers have 24-hour security guards and CCTV in place to make sure that their premises are protected against intruders at all times. It is almost certain to be more cost effective to keep your firm’s important records at document storage facility or a facility in the nearest large city to your corporate offices than it would be to hire round-the-clock guards and install state-of-the-art security equipment.
- Risk of fire or flooding – purpose built storage facilities usually feature advanced flood and fire protection systems to ensure that the items they keep safe for customers are highly unlikely to be damaged by natural disasters.